Electronic and Information Technology Accessibility (EITA) in the
State of Oklahoma
September 4, 2008 CPO Training Power Point Presentation by Brenda Dawes PPT, text version, Word outline
The State of Oklahoma passed HB 2197 in 2004 for the provision of electronic and information technology accessibility.
HB 2197 signed by Governor Brad Henry April 2004
Information Technology Accessibility Standards Effective September 8, 2005
Information Technology Accessibility - Emergency Rules - Approved
1. Department of Central Services rule
2. Office of State Finance rule
Department of Central Services EITA Procurement Forms
1. The EITA Procurement Clause (or access clause) should be used with Electronic and Information Technology (EIT) purchases, to inform vendors of Oklahoma's requirement for compliance to IT accessibility standards. The clause can be found on the DCS website at EITA Procurement Clause - March, 2007
2. Form 053 is the VPAT (Voluntary Product Accessibility Template) - The VPAT assists agencies in evaluating the accessbility of electronic information technology to ensure compliance with IT Standards. Form 053 provides instructions and information related to the VPAT. Individual forms are provided for each technical category in the OK IT Standards identified by the standard section number. The VPAT is used in conjunction with the Procurement Clause. The vendor is then providing documentation and explanation of compliance or non compliance to applicable IT Standards. A vendor can either provide a completed VPAT or a comparable document.
STATEWIDE CONTRACT VPATs: The Department of Central Services provides links to the manufacturers of statewide contract products http://www.ok.gov/DCS/Central_Purchasing/StateWide_Contracts/Manufacturer_VPAT_Website.html
3. Form 055, the Procurement Checklist, is a key document and tool to assist agencies with IT procurement and documentation related to accessibility requirements of the Oklahoma IT Standards and applicable administrative rules. Similar to Federal law, Section 508, Oklahoma's IT accessibility law lists allowable exceptions and other circumstances where agencies may purchase a product that meets some but not all IT accessibility standards. This form provides lists the exceptions and provides the space to indicate that adequate market analysis was performed prior to purchase. DCS advises completion of the procurement checklist which should be maintained in the product file.
4. Form 056 EITA undue burden documentation - Undue burden is defined in the law as a significant difficulty or expense. Undue burden is rarely claimed since the law is written to allow the purchase of products that meet some but not all IT accessibility standards.
